our document management services
Services
Archivaliaoffers specialised solutions in document managementdesigned to optimise the management and preservation of archives. We adapt to the needs of each client, guaranteeing an efficient and personalised approach to ensure access to and preservation of their documentary heritage.
1. Archival Services
In ARCHIVALIA we follow the following steps in the treatment of an archive:
01
Organisation
We organise the documentation using a classification chart adapted to the organisational and functional structure of the body. The files are ordered chronologically, alphabetically or numerically, according to the most appropriate criteria for each case.
02
Installation
Once organised, the documentation is placed in ph-neutral folders and standardised boxes that certify its preservation.
03
Conservation, Custody and Safe Storage
We follow preventive measures to avoid the degradation processes to which the documents are subjected. Subsequently, we equip the repositories with the appropriate furniture: metal shelving, planners, etc. and security measures.
04
Regulated transfers
Transfers from offices to the Central Archive, as well as from the Central Archive to the Historical Archive, are completely standardised in accordance with the procedure regulated by the archives law.
05
Standardisation
The archival description ISAD G To describe the fonds and its parts we apply the international standard for archival description; ISAD (G). This standard is a general guide for the preparation of archival descriptions, the purpose of which is to identify and explain the context and content of the records in order to make them accessible.
06
Broadcasting
Our aim is not only to streamline the day-to-day administrative management, but also to disseminate knowledge of documentary collections and thus enhance the value of our documentary heritage.
"Other archival services and digitisation of documents:
- Transcriptions and palaeographical reports.
- Consultancy, training and technical support.
- Clinical documentation management.
- Computerisation of collections and database management, generating inventories and specialised indexes.
- Digitisation of historical and administrative documents and plans: We use high-tech equipment to guarantee the highest quality in digitisation.
2. Library Services
At ArchivaliaWe offer a comprehensive library management service, adapting to the specific needs of each institution to guarantee the correct organisation, cataloguing and maintenance of their bibliographic collections. Our library services include:
Integrated library management
We plan libraries adapted to the specific needs of each entity, taking into account the unique characteristics of their collections in order to organise the funds and guarantee their operability.
Cataloguing of funds
Every library requires a catalogue to describe and organise its holdings. Cataloguing follows international standards, starting with the bibliographic description of each document.
Maintenance and control
We create databases adapted to the needs of each type of library, for the control of funds: acquisition, loan, movements, etc.
Consultancy and training
Every library requires a catalogue to describe and organise its holdings. Cataloguing follows international standards, starting with the bibliographic description of each document.
Documentary Services
Information occupies a very prominent place in any sphere, being a priority and indispensable element of management in companies and public administrations; it must be at the forefront of all activity to achieve success.
At ArchivaliaWe offer specialised document services to optimise access to information, facilitating decision making and improving operational efficiency.
In addition, we specialise in historical research in any field of knowledge. We handle sources and resources that allow us to go back centuries in time, and we are highly specialised in current issues.
"Our documentary services include:
- Analysis and management of document centres.
- Consultancy, training and technical support.
- Historical research.
4. Cultural Heritage Services
The development of cultural policies and the revitalisation and enhancement of heritage elements is one of Archivalia's lines of work. Our scope of work covers all the needs that a Cultural or Heritage Centre, as well as a City Council or private entity may require to make this heritage available to the public. Our cultural heritage services include:
Cataloguing of cultural goods
Museography
Management of cultural activities
Ready to optimise your file management?
We are ready to help you transform the way you manage your documents. Discover our customised solutions for the organisation, digitisation and preservation of your archives.
